Teams

Team Availability When Everyone Uses Google Calendar

One Awase workspace, owner-connected Google calendars, assistants with permissions — not a shared Google login.

July 7, 20267 min read

Small teams break scheduling when everyone uses one Google login or pastes screenshots in Slack. One workspace with explicit roles fixes most of it.

Real-world example

A four-person agency founder connects the company Google calendar and a personal hold calendar to Awase. Two ops staff get Manage share links + Approve bookings. Clients use one Bookable link for "Onboarding call (30 min)." Internal events stay Private on the link; approved client bookings show in the workspace dashboard.

Internal vs client visibility

Workspace members see the combined dashboard with privacy rules applied — private Google events as busy blocks, approved bookings in full.

Clients see only what the share link allows: Public calendars with details, Private calendars as busy, hidden events omitted entirely.

Roles that exist today

Owner — connects Google, hides events, manages team, full permissions.

Assistant — invited with toggles for share links, availability, booking approval. Cannot connect Google or delete share links (owner-only delete in current RLS).

Operational rhythm

Pending bookings surface in the Bookings panel. Whoever has Approve bookings clears the queue. Confirmation emails go to clients automatically on approval — no manual "you're confirmed" email unless you want to add one.

Quick answers

Does each team member connect their Google Calendar?

Today the workspace owner connects Google. Team scheduling is centered on that imported set — not a multi-host round-robin.

Is this enterprise team scheduling?

No. It is a small workspace with assistants and shared operational control — not routing across ten sales reps.

Worth trying on your actual calendar

Reading about private availability sharing is one thing. Connecting your Google calendars and sending a test link is the part that usually clicks.

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